Oral and Poster Presentation Instructions

Instructions for Presentation Preparation:

1. Guidelines for Preparation of Your Presentation
• Please ensure that your slides are clear and readable; we recommend using at least a 20 pt font
• Avoid color/shading combinations with poor contrast
• Pay special attention to diagrams and graphics
• Presentations should be either in Microsoft PowerPoint™ or Adobe PDF™ format
• Windows 7, Microsoft Office 2010, Microsoft Office 2013
• Save your file in the following filename format:

2. Presentation Equipment for Your Use
Each room (plenary and break‐out session) will have:
• projector and screen
• laptop computer with Windows OS
• lavalier or lapel microphone
• podium
• laser pointer
• installation of additional software or codec will not be possible

3. Delivering Your Presentation
To submit your presentation, please load it onto the appropriate laptop during the break/intermission period prior to the session start time. A moderator or staff person should be present to assist you. Please deliver it on a USB drive with the file named as described above.

4. Duration of Presentation
Arrive at your session early, before the session starts. Introduce yourself to the moderator. Standard breakout sessions presentation has been allocated a time slot of 15 minutes, including questions and handovers. This means that your speech must be at most 12 minutes long in order to allow questions and discussion after the presentation. Please do not forget that some time is needed also for walking to/from the podium, handover of the microphone, and the introduction of the speaker by the session moderator. The session moderators have been instructed to terminate presentations at the 15-minute-mark in order to ensure that every speaker receives his allotted time. Remember, if you exceed your time, you not only risk missing the chance to answer questions, but you may not even be allowed complete your presentation. We strongly suggest that you practice the timing in advance!

5. Presentation Recommendations
We offer the following recommendation to help you prepare an interesting and valuable presentation.
• Structure your talk with an introduction, body, and conclusion. Organize your thoughts.
• Summarize the key points in the conclusion. Why was this work significant?
• Concentrate on the main ideas, achievements and results. Details can be addressed during Q&A.
• Use visuals. Graphs, photos, etc. are valuables ways to communicate ideas!
• Avoid reading your speech. You should be able to describe the slides from memory.
• Engage your audience. Speak clearly and make eye contact with them.
• Demonstrate enthusiasm. You are the expert; show your passion for this work!

Instructions for Poster Preparation:

We have decided to change from e-posters to standard printed posters due to popular demand of printed posters.

Your printed posters will be displayed in the area between the social area and the Plenary Session area (in the vicinity of the “Foyer Kleine Zaal area” and the “Kleine Zaal” on the virtual tour).

Your poster will be presented formally during the scheduled Social and Poster Sessions on Monday and Tuesday. During the poster sessions, you are asked to be at your poster to discuss your work with the conference attendees.

Please plan to have your poster assembled on Sunday during the registration/Icebreaker on Sunday (21 June) or during registration on Monday (22 June).

Posters will be mounted on bulletin boards. The space available for each poster is enough for an A1, portrait style poster – 597 x 841mm or 23.4 x33.1in (width x height). Please use a minimum font size of 22.

Also note that we will not be offering poster printing services, so please plan accordingly.